REQUEST FOR QUOTATION

Date: 15/06/2023                                                                                  Ref: APCO 06/23/0173

                                                  REQUEST FOR QUOTATION

To: Restaurant and Hotels

APCO Organization is hereby requesting for quotations from hotels with capabilities to provide good refreshments to a big number of people at once and having enough sitting spaces that are well organized and prepared for training workshops/conferences.

Providers who are interested in providing this service are requested to submit their quotation to the specified address below and in the format requested below.

The location is Banadir State particularly Kahda district.

Below is the number of the people who will participate in the training and the type of the training that we are planning to carry out in the selected hotel once they meet the requirements needed by the Organization.

• Hygiene promotion training for 10 participants for 3 days.
• Training for WASH Committee for 30 Participants for 3 days.

Hotels are required to provide the basic information regarding the existing amenities available in their hotels.  The below requested information will provide us a detailed description of the services your hotel can offer.

PRICING FOR VENUE & REFRESHMENTS

No.	Description	Quantity	No. of days	Price/person	Total price
1	Refreshment	32	3	$ 0.00	$ 0.00
2	Venue rent	1	3	$ 0.00	$ 0.00
	Total			$ 0.00	$ 0.00
1	Refreshment	10	3	$ 0.00	$ 0.00
2	Venue rent	1	3	$ 0.00	$ 0.00
	Total			$ 0.00	$ 0.00
	Total			$ 0.00	$ 0.00

N/B: HOTELS & RESTAURANTS ARE REQUESTED TO SHARE UNIT PRICES OF:

1. Refreshments: Per person per day
2. Venue rent: Per room per day

KINDLY ADHERE TO THE BELOW RULES & REQUIREMENTS:

• Prices quoted must be valid for at least one calendar year
• Unit prices are required and in the case of discrepancies between unit price and total price, the unit price will be taken as reference basis in the evaluation.

TECHNICAL REQUIREMENT.

1. Price and Currency: The prices shall be in United States Dollars (USD).
2. Quotation should be on Company’s letter head.
3. Evaluation criteria Evaluation will be based on administrative, technical and financial requirements. Failure to submit any of the documents requested will result to disqualification.
4. Equipment: Projector, Uninterruptible Power Supply, flipchart stand.
5. High speed internet service.
6. Training venue Space Requirements:
7. Must have sufficient space for the participants.
8. There will be no subcontracting allowed under this RFQ and bids must be submitted by the Contractor who intends to provide the services described in this RFQ.
9. Prospective Hotels must be legally registered under the laws of the country in which they are organized and possess all licenses, permits and government approvals necessary for performance of the work.
10. Submission of Quotes The quotations shall be submitted in Hard copies in sealed envelopes on the address indicated below.

1. DEADLINE FOR SUBMISSION OF THE QUOTATION THE DEADLINE FOR THE SUBMISSION OF THE QUOTES WILL BE STRICTLY ON 10^th June 2023, AT 4:00 PM LOCAL TIME.

1. Notification of the results only the successful and competitive bidder will be notified, and if you do not receive phone call or any other communications within two weeks after the expiry of the deadline, consider your bid not successful.
2. The restaurant should be able to provide Quality refreshments as per the number of occupants that will be communicated in advance by the organization by sharing the Training request forms.
3. Collusion is strictly prohibited. Collusion is defined as an agreement or compact, written or oral, between two or more parties with the goal of limiting fair and open competition by deceiving, misleading, or defrauding a third party.
4. APCO Organization reserves the right to accept or reject any quotation or stop the procurement process at any time, without assigning any reason or liability.
5. APCO Organization reserves the right to accept all or part of the quotation when awarding the contract.
6. All information provided by APCO Organization in this RFQ is subject to change at any time.
7. APCO Organization reserves the right to require any prospective Hotel or Restaurant to enter into a non-disclosure agreement.
8. The RFQ does not obligate APCO to pay for any costs, of any kind what so ever, which may be incurred by the prospective Hotel or Restaurant or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of APCO Organization.

Hassan Ali Diblawe Procurement Logistic

Best Regards,