REQUEST FOR QUOTATION (RFQ)

AGRO-PASTORAL CHARITY ORGANISATION (APCO)

Waaberi Mall, Maka Al Mukarama Road, Mogadishu, Somalia ·  +252 61 116 3030 · info@agropastoral.org

REFERENCE No: 01/10/041 Date: 11 September 2026

REQUEST FOR QUOTATION (RFQ)

Vehicle Hire Service

To: Truck and Vehicle Hire providers

Dear Sir/Madam,

APCO Organization hereby seeks to pre-qualify service providers with reliable experience and capacity for the provision of vehicle hire services in Sablaale, Lower Shabelle, as detailed in this RFQ below. When preparing your quotation, please use the form attached hereto as Annex 2 (Price Schedule Format) as your guide.

The tender invitation is open to any service provider able to provide the services described above.

Quotations may be submitted on or before 21 September 2026 in a sealed envelope titled “RFQ for Vehicle Hiring Services” to the address below:

APCO Organisation
Waaberi Mall, Maka Al Mukarama Road, Mogadishu, Somalia Phone: +252 611 163030

It shall remain your responsibility to ensure that your quotation reaches the address above on or before the deadline. Quotations received by the APCO organisation after the deadline indicated above, for whatever reason, shall not be considered for evaluation.

Sincerely yours,

Abdulahi Ahmed
Procurement and Logistics Manager

Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned services:

Function	•  2 vehicles to provide supportive supervision for the project teams in Sablaale District, serving the Buulo Doonka fixed nutrition site and two mobile outreach teams. •  1 ambulance for emergency referral of severely malnourished children and other nutrition beneficiaries to stabilisation centres and referral health facilities. •  1 truck for transportation and distribution of nutrition supplies and other project commodities from Mogadishu to Buulo Doonka and supported outreach sites in Sablaale District, by road, sea shipment or air freight.
Location of service	Within Sablaale, Lower Shabelle.
Preferred currency of quotation	US Dollars (USD).
Deadline for submission of quotation	COB, Monday, 21 September 2026, before 4:00 PM.
Language of all documentation	English.
Documents to be submitted	• Vehicle logbook copies — Mandatory. •  Vehicle local registration documents — Not mandatory. • Latest Business Registration Certificate (if a company) — Mandatory. • Business profile of the company — Mandatory.
Partial quotes	Not permitted.
Payment terms	100% of the agreed monthly cost upon delivery of services and submission of invoice to the relevant APCO organisation officer.
Evaluation criteria	•  Technical responsiveness / full compliance to requirements and the lowest price. • Full acceptance of the PO / Contract General Terms and Conditions.
APCO Organization will award to	One individual / firm / company that meets the requirements.
Type of contract to be signed	Either a long- or short-term agreement, following the project’s budget-line description.
Annexes to this RFQ	• Terms of Reference (Annex 1). • Price Schedule Format (Annex 2). • General Terms and Conditions (Annex 3). •  Non-acceptance of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process.
Contact person for enquiries (written enquiries only)	Abdulahi Ahmed, Procurement and Logistics Manager — procurement@agropastoral.org, +252 61 116 3030. Any delay in APCO’s response shall not be used as a reason for extending the submission deadline, unless APCO determines that an extension is necessary and communicates a new deadline to proposers.
Number of vehicles needed	•  No. 1: Two (2) vehicles to provide supportive supervision for the project teams in Sablaale District (one fixed nutrition site and two mobile outreach sites). •  No. 2: One (1) ambulance for emergency referral support in Sablaale, Lower Shabelle. •  No. 3: One (1) truck for transportation and distribution of nutrition supplies and other project commodities from Mogadishu to Buulo Doonka and supported outreach sites in Sablaale District, by road, sea shipment or air freight.

Services offered shall be reviewed based on the completeness and compliance of the quotation with the minimum requirements described above and any other annexes providing details of APCO organisation requirements.

The quotation that complies with all requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be recomputed by the APCO Organization. The unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the final price based on the APCO Organization’s recomputation and correction of errors, its quotation will be rejected.

After APCO Organization has identified the lowest-price offer, APCO Organization reserves the right to award the contract based only on the lowest price with the best quality.

APCO Organization encourages every prospective vendor to avoid and prevent conflicts of interest by disclosing to APCO Organization if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, or other information used in this RFQ.

APCO Organization implements a zero-tolerance policy on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against APCO, as well as third parties involved in APCO activities.

Thank you, and we look forward to receiving your quotation.

Sincerely yours,

Abdulahi Ahmed
Procurement and Logistics Manager

ANNEX 1 — TERMS OF REFERENCE

Background

APCO Organization wishes to secure vehicle hire services from one or more business firms for a duration of 3–6 months, which may be renewable based on satisfactory performance. The vehicle hire services are required for local duty within Sablaale, Lower Shabelle — supporting the Buulo Doonka fixed nutrition site and two mobile outreach teams — and for truck transport of supplies from Mogadishu to Buulo Doonka and supported outreach sites in Sablaale District by road, sea shipment or air freight. APCO Organization will enter into a long-term agreement, and vehicles will be requested as and when required.

I.  Requirements of the Contractor

1. Minimum experience of two (2) years in the provision of vehicle hire services.

2. Assignment of a dedicated contact person who will manage vehicle-hire requests for APCO.

3. Respond to a vehicle request with one-day advance notice.

4. Fuel to be provided by the Contractor.

5. Maintenance to be carried out by the Contractor.

6. Food and accommodation for the driver during truck transport to be borne by the Contractor.

7. The vehicle must comply with applicable safety and other motor-vehicle requirements.

8. Registered for operation during the period of contract, with registration documentation in the vehicle and registration/number plates affixed as required by law.

II. Conditions for the Vehicle

1. Roadworthy, in good running condition, and not more than 7 years old.

2. For field travel, the vehicle should be 4×4 and robustly built.

3. Equipped with necessary safety items, seatbelt restraints in the front and rear, spare tyre, mechanical jack and basic hand tools.

4. Fitted with a Public Address (PA) system.

5. Fitted with good tyres.

6. A well-maintained logbook.

7. Clean inside and out, and free from any unpleasant odour.

III. Requirements for the Driver

1. Minimum three (3) years’ work experience as a driver; a safe and clean driving record; knowledge of driving rules and regulations; and skills in minor vehicle repair.

2. Must not consume alcohol, smoke or chew miraa while on duty.

3.  Properly trained in the operation and maintenance of the vehicle.

4. Licensed to operate the motor vehicle on duty, including for passenger service if required.

5. Familiar with local routes and destinations.

6. Properly attired during hours of operation.

7.  Observes the rules of the road at all times.

8.  Observes at all times basic courtesy to passengers, fellow motorists and road authorities.

ANNEX 2 — PRICE SCHEDULE FORMAT

To be completed by the service provider. All prices are in US dollars (USD).

Description	Qty	No. of days	Rate per month per vehicle	Total monthly cost
Car hire for outreach and supportive supervision Hire of two vehicles to facilitate outreach services, supportive supervision, monitoring visits, coordination meetings, and implementation of community-based nutrition activities at one fixed nutrition site and two mobile outreach sites across the seven target villages in Sablaale District. The vehicles will support movement of project staff, supervision teams and essential supplies to project locations.	2	30 days / month	$ ________	$ ________
Ambulance hire for referrals: One ambulance to support emergency referral and transportation of severely malnourished children and other nutrition beneficiaries requiring advanced medical care to stabilisation centres and referral health facilities.	1	30 days / month	$ ________	$ ________
Truck hire for supplies distribution Truck for transportation and distribution of nutrition supplies, anthropometric equipment, MUAC tapes, IEC materials, office supplies, and other project commodities from Mogadishu to Buulo Doonka and supported outreach sites in Sablaale District by road, sea shipment, or air freight. The truck will be hired on a quarterly basis (once per quarter) to support timely replenishment and distribution of project supplies.	1	3 days	$ ________	$ ________
TOTAL				$ ________

Your prompt response and fair quotation are expected soon.

NB: At APCO Organization, financial transactions and payment will be made upon submission of complete documents (invoices) for payment.

Abdulahi Ahmed
Procurement and Logistics Manager

ANNEX 3 — GENERAL TERMS AND CONDITIONS (GTC)

These General Terms and Conditions apply to any Purchase Order (PO) or contract arising from this RFQ. Submission of a quotation constitutes full acceptance of these terms. Non-acceptance shall be grounds for disqualification.

1. Contract and performance

1.  The contract shall consist of the PO/agreement, this RFQ and its annexes, and the supplier’s accepted quotation. In case of conflict, the PO/agreement prevails.

2.  The supplier shall provide the services with due diligence and in accordance with the ToR (Annex 1), applicable laws, and professional standards.

3.  The agreement is for 3–6 months, renewable based on satisfactory performance, and vehicles shall be availed as and when requested by APCO.

4. APCO may terminate the contract with seven (7) days’ written notice for unsatisfactory performance, breach of these terms, or where funding for the project is suspended or withdrawn; sums due for services properly rendered up to termination shall be paid.

2. Prices, invoicing and payment

1.  Prices are fixed in USD for the contract duration and are inclusive of fuel, maintenance, driver costs and all applicable taxes; no price escalation shall apply without APCO’s prior written agreement.

2. Payment shall be 100% of the agreed monthly cost upon satisfactory delivery of services and submission of a complete and correct invoice with supporting documents to the relevant APCO officer.

3. APCO shall not make any advance payments.

3. Insurance, liability and personnel

1.  The supplier shall maintain valid vehicle registration, licensing and third-party insurance for all vehicles and drivers for the duration of the contract and shall bear all liability arising from the operation of its vehicles.

2.  Drivers remain employees of the supplier; nothing in the contract creates an employment relationship between APCO and the supplier’s personnel.

3.  The supplier shall replace, within 24 hours, any vehicle that becomes unavailable or unroadworthy and shall replace any driver whom APCO reasonably finds unsuitable.

4. Conduct, safeguarding and PSEA

1.  The supplier and its personnel shall comply with APCO’s Code of Conduct, safeguarding and PSEA requirements, including zero tolerance of sexual exploitation and abuse, child safeguarding violations, and abuse of beneficiaries.

2.  The supplier shall not charge, solicit or accept any payment or favour from beneficiaries or community members in connection with the services.

3. Breach of this clause is grounds for immediate termination without compensation.

5. Fraud, conflict of interest and sanctions

1.  APCO maintains zero tolerance for fraud, corruption, collusion and coercive practices. The supplier shall disclose any conflict of interest and any involvement in preparing this RFQ.

2.  The supplier warrants that it, its affiliates and personnel are not subject to any applicable sanctions or included on any relevant restricted-party lists and consents to screening.

3.  The supplier shall report to APCO any suspected fraud or misconduct connected with the contract.

6. Confidentiality, audit and data

1.  The supplier shall keep confidential all non-public information obtained in connection with the services, including any information about beneficiaries.

2. APCO, its donors and their auditors shall have the right to inspect records related to the contract for up to five (5) years after completion.

7. Force majeure and disputes

1.  Neither party is liable for failure to perform due to events beyond its reasonable control, provided the affected party promptly notifies the other and mitigates the impact.

2.  The parties shall first seek amicable settlement of any dispute; failing that, the dispute shall be resolved under the laws applicable in Somalia.

Accepted — supplier name & stamp:	Authorised signature / date: