Vacancy Announcement Procurement and Logistic Officer (6 Positions)

Organization: Agro Pastoral Charity Organization (APCO
Position Title: Procurement and Logistic Officer
Location/Duty Station: Mogadishu Office
Announcing Date: 12/06/2023
Closing Date: 20/06/2023
Project Duration:12 months Contract with possibility of extension to availability of
funds and satisfactory job performance.
Commitment to Diversity: APCO is an equal opportunities employer.
Submission Email: info@agropastoral.org
Organizational Background

Agro Pastoral Charity Organization (APCO) is a local non-governmental, nonprofit making organization founded in 1998, which supports vulnerable
populations, affected by humanitarian crises in Somalia. APCO provides
continued support to vulnerable communities by ensuring the sustainability of
post-crisis interventions and engaging long-term challenges facing our target
populations, in order to break the poverty cycle, foster development and reduce
vulnerability to disasters. Their interventions seek to cover the multiple aspects
of humanitarian and development crises through a multidisciplinary approach
adapted to each context.
In partnership with Somali Humanitarian Fund (SHF), APCO is implementing a
WASH Project Titled, “Provision of integrated life-saving WASH services for droughtaffected and high-risk food insecure IDPs and Host communities in Kahda district Banadir
region”. So, APCO is looking for a professionally confident, self-motivated,
experienced and committed team player Procurement and Logistic Officer.
Job Purpose
Procurement and Logistics officer responsible for fleet management and
ensuring the Program teams are supported with all Logistic related issues.
for warehousing, procurement, customs, transport/fleet, and overall logistics tasks
relating to WASH programme and operations in Mogadishu Kahda.
The role is responsible to work with the programme team on creating delivery
schedules, ensuring the timely delivery of materials and goods as required by the
project activities, maintenance of contracts and capital equipment registers, and stock
control records. The role is also responsible for ensuring that required reports are
accurate and submitted as per the agreed reporting schedule.
Duties and Responsibilities

• Responsible for the planning and coordination of transportation requirements of
  the WASH Project
• Ensure agreed procurement standards and procedures are implemented and
  maintained/followed for all procurement activities
• Provides technical and operational logistics support focusing on purchasing,
  warehousing, fleet management, and transport and Order management, in line with
  APCO’s logistics standards
• Take the lead in the procurement of goods, works and services for the projects.
• Report on procurement, asset management, warehousing, fleet and transport
  activities as per the agreed reporting schedule.
• Responsible for ensuring all procurement, asset, warehousing, transport and fleet
  files are filed according to the agreed procedure and policy, as well as ensuring
  donor compliance requirements are met.
• Coordinates logistics activities, ensures proper planning within the site and clearly
  communicates constraints if any, in a timely manner to prevent delays
• Ensures that all transactions pertaining to receiving and dispatching and
  distributing goods are accurately captured in the logistics system/database and all
  the documentation filed accordingly
• Ensures that deliveries, transportation of goods and items, supply requests are
  closely monitored, and the correct documentation is used in all these transactions
• Ensures that all the internal Administrative and financial procedures are strictly
  adhered to
• Interacts with suppliers and contractors and monitor their activities to ensure
  adherence to the terms stipulated in their contracts
  Security Functions
• Assists in collecting, updating and communicating information regarding
  the security situation in the project target area.
• Assists in maintaining the Security Plan, including updating staff lists;
• Assists in reporting security incidents affecting the staff, project
  beneficiaries, activities, offices and assets.
• Organizes and delivers training courses on security awareness and
  preparedness.
• Assists in preparing project area Security Risk Assessment (SRA), and
  Standard Operating Procedures (SOP);
• Supports actions during the implementation of the Security Plan, as
  required.
  Functional Competencies:
• Experience in fleet management and air operation activities
• Knowledge of security context or equivalent.
• Fluent in written and spoken English and Somali
• Excellent interpersonal and communication skills
• Excellent planning, analytical, administrative, organizational, and
  problem-solving skills with a professional capacity to handle confidential
  information
• A strong degree of honesty and integrity, and a solid sense of
  responsibility, commitment and work ethics
• Established networks and contacts with communities and other relevant
  parties within the operational area.
  Job Knowledge/Technical Expertise
• Possesses basic knowledge of organizational policies and procedures
  relating to the position and applies them consistently in work tasks.
• Understands and applies fundamental concepts and principles of a
  professional discipline or technical specialty relating to the position.
• Demonstrates good knowledge of information technology and applies it in
  work assignments.
• Demonstrates in-depth understanding and knowledge of the current
  guidelines and project management tools and utilizes these regularly in
  work assignments.
• Demonstrating/safeguarding ethics and integrity.
• Facilitating teamwork and encouraging open communication in the team,
  communicating effectively.
• Managing conflict, Informed and transparent decision making
  Skills and Qualifications
• University degree in logistics & procurement management or equivalent
  in a related field of study
• At least three (1) years’ of work experience in a similar position within the
  supply chain and logistics management field
• Proficiency in MS Office suite
  How to apply
  APPLICATIONS including CV with cover letter and 3 professional references to be
  sent via email to info@agropastoral.org and indicate the position applied for in the
  subject. The deadline for application deadline is 25/06/2023.
  Local candidates are encouraged to apply
  Only short-listed candidates will be contacted.
  APCO is an equal opportunities employer